Today we had a team meeting about improving PBwiki logins and access controls. This is something that is a top priority for us, and we’ll be working on it in phases starting immediately.
What to expect in the coming months
Better control over access on your wiki. You’ll be able to send certain pages to certain people, including groups of people (“Send this page to the engineering team”). For example, if you edited an agenda but only want marketing to get notified of the change (or the VP of marketing), you’ll be able to do that. You’ll be able to seamlessly add and remove access from your wiki using a simple interface.
Better visibility of who’s doing what. Our new system will let you easily see who changed what on your wiki. For example, if you add 20 people to your wiki, you’ll be able to see who’s confirmed their invitation and who’s edited a page.
Better handling of multiple wikis. Not much more to say about this except that it will be awesome.
Let’s take two examples: Mr. Businessman and Mrs. Teacher.
Mr. Businessman is in charge of the wiki for his small company. He needs high security for his wiki — including an auditable trail of who changed what on the wiki, and IP locking so only people from his company can access the wiki (IP whitelisting is already available for business wikis). With these new features, he can say that Michelle changed the Meeting page on 8/10/07. He can have a full, printable record of changes. He is working on a draft and doesn’t want his manager to see it yet, so he hides it from everyone except his colleagues in marketing. He needs the marketing team’s input, so he gives them access.
Later, after it’s finished, Mr. Businessman will change the permissions so the CEO can see everything, the VP of Marketing can see all marketing materials, and his project manager can see relevant projects.
Mrs. Teacher has a classroom with 35 students and she uses PBwiki as a collaborative space for writing essays together, posting her syllabus, and letting the students collaborate. Using the new system, she’ll be able to import all of her students from an Excel/CSV file into her wiki and give them immediate access. She’ll also be able to see exactly who changed what on any page, including revoking access (or undoing a change). This is hardly ever a problem, but we know educators want to be sure about who’s changing what.
These changes will be slowly rolled in over the next few months, so keep your eyes peeled. We’ll keep you updated every step of the way. If you have feedback, leave a comment here!
Part of your PBwiki team