Inviting others to PBwiki

12 Sep

[Note: PBwiki’s top priority is improving access controls. We’ll be releasing a new system in early November. Stay tuned for more details.]

PBwiki offers a number of ways to share your wiki with others.

To share your wiki using a single wiki password
Why you might do this

  • You want the simplest way to let users in and are not concerned about keeping track of users

  • You don’t need sophisticated access controls, just quick access to the wiki

How to do it
Email the wiki URL to your friends and include the password. For example, “Hi all, to get to the planning wiki, visit http://yummy.pbworks.com — the password is fantasia”

Free or Premium users
Your wiki-wide password is the password you created when you signed up. Note that if you have a free wiki and you share the password, visitors will effectively be administrators of the wiki, with the ability to add pages, delete pages, and more. (They will not be able to delete the wiki. Only the wiki creator can do that.)

Premium users only
For more sophisticated access controls, upgrade to a Premium account. Premium users, click “Settings” >> “Passwords and access” to set passwords for readers, contributors, moderators, and administrators (Compare access levels here). For example, to give access to your co-workers to edit your wiki (but not delete pages), share the contributor password with them.

To share wiki access without requiring a password

Why you might do this

  • You want to invite lots of users to PBwiki (e.g., by sending a single link to a mailing list)

  • You don’t want to bug users with a password prompt
  • You don’t need sophisticated access controls, just quick access to the wiki

How to do it
Copy the magic link in your wiki and paste it.

kampresentationtriali-hr-department-information2.png

Anyone who clicks the link will be given instant access without requiring a password. Note that…

  • If the link is released publicly (without your consent), we recommend you change your password

  • Using the magic link does not allow you to remove specific users from your wiki. To do so, change the wiki-wide password (Settings >> Passwords and Access)

To add specific users (with the ability to uninvite them)

Why you might want to do this
* You only want to invite specific people
* You want to keep track of who has access and who edited what
* You need the ability to immediately remove users

How to do it

1. Ask your users to create a PBwiki Identity at http://my.pbworks.com. (This involves setting up a username/password of their own.)

1.a. (For Premium wikis) Log in to your wiki, click “Settings” >> “Passwords and access” and set the level of password you want: Reader, Contributor, Moderator, Administrator (Compare access levels here).

2. Click users and invite them by email.

To add specific / mass amounts of users (without the ability uninvite them)
Why you might want to do this

  • You want to email large amounts of users from your address book

  • You don’t need sophisticated access controls, just quick access to the wiki

How to do it
Click “Share this wiki” at the bottom of your wiki. You’ll be able to email large amounts of users, including directly from your web-based address book (e.g., Gmail, Yahoo). Free wikis will send full access to invitees, while Premium users can select more granular levels of access controls.

12 Responses to “Inviting others to PBwiki”

  1. judyjudy September 22, 2007 at 8:35 am #

    nycesl.pbwiki.com

  2. Erven Thoma September 27, 2007 at 9:14 pm #

    This “Lutheran Hymn Tune Music” wiki is intended to list works of music based on hymn tunes in lutheran hymnals. Included are works for organ, piano, vocal soloists, choir, etc. The first hymnal indexed is Lutheran Service Book (2006). There will be a wiki page for each hymn tune. These pages will give the hymn numbers, alternate tune names, the sequence of notes in the first line of the tune. Also included are the title, composer, album, key, publisher, medium and other information. Other people are asked to contribute, using the given format.

  3. Susan Wood September 29, 2007 at 6:08 am #

    I am unable to get my addresses to show when I try to invite with my Gmail contacts. I follow all the steps but they do not appear. I would like to invite all my students in my Gmail to join the Wiki and be contributors. I am a Premium user and have set password controls.

  4. Jan Anttila June 11, 2008 at 1:17 pm #

    So – help me out here. If I am using my Wiki page to present at an upcoming conference, and I want them to be able to just open the Wiki page at the conference without a password – do I just give them the URL of my page? I can’t e-mail ahead of time – I was just going to post the URL.

    Now what about if I don’t want them to be able to edit – just read. Is that only for Premium users?

    Thanks!

  5. Casey Greene June 11, 2008 at 3:39 pm #

    Hi Jan,

    If you make your wiki public then you can share the URL at your conference and the attendees will be able to view the wiki, no password required!

    (To make your wiki public, go to Settings, then Security)

    If you want them to be able to edit the wiki as well, you’ll have to make a 1.0 wiki and share the Invite Key with the attendees.

    (To make a 1.0 wiki, go to http://pbwiki.com/signup.wiki and make sure the “Yes make this a 2.0 wiki” box is UNchecked)

    Best of luck at your conference!

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  10. Lashay June 11, 2014 at 7:01 pm #

    I tend not to write many comments, but i did some searching and
    wound up here Inviting others to PBwiki | PBworks Official Blog.
    And I actually do have some questions for you if you do not mind.
    Could it be simply me or does it appear like some of these comments look
    like they are written by brain dead folks? :-P And, if you are writing on other places,
    I would like to follow anything new you have to post.
    Could you make a list of every one of all your social sites like your linkedin profile, Facebook page or twitter feed?

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