Search results for 'creat a new page'

New Feature: Document Import

7 May

Introducing a whole new way to create pages on your PBworks. Our newest feature – Document Import – allows you to convert your Microsoft Office files into pages on your PBworks space.

The recent document management release allowed you to upload and share your documents and files – but it was still tricky to copy information from word and paste it onto your workspace.

“I have about 50 multi-page MS Word files that I need to bring in to PBworks, retaining links and basic formatting… I’ve tried copy/paste, but none of the formatting is retained and it takes way too long to create bulleted lists, redo hyperlinks, add bold text, etc. I’ve tried exporting the Word file to HTML, but I get all the Word garbage. “

The new Document Import feature makes it unbelievably easy to import a document or spreadsheet to your PBworks, so that the document’s content is copied onto a page in your workspace.  Here’s how:

Create a new page: Title your page and choose document import


Your new page will display all content – including images and color formatting – from your original word document.


That’s it! This is now a live page in your workspace, you can edit and change the formatting of your page.

Here’s a quick Q&A about the new document import feature:

Q: What files can I convert to pages on my workspace?
A: You can convert MS Word (.doc, .docx), WordPerfect (.wpd), Open Document Format (.odt), Plain text (.txt), MS Excel (.xls, .xlsx), Open Document Format (.ods), Comma-separated Values (.csv)

Q: Can I export my page as a word document?
The document import allows you to create workspace pages from your Microsoft office files, but you can not export them to Microsoft files just yet.

Q: How do I turn on this feature?

As always, there is nothing to download or turn on.  This feature is already available on all premium business workspaces – including the new legal edition PBworks. Try it today by creating a new page on your PBworks space.

Star important pages and receive personalized notifications

31 Mar

Our new feature, Starred Pages, makes it super simple to bookmark the pages that matter most to you and quickly navigate to them.

If you have a large wiki with hundreds of pages, you probably work on only few of these pages but you receive notifications about all the changes on every page.

Now you can bookmark the pages that matter most to you and create a personal folder of just starred pages.

Personalized Notifications (Premium Feature)
Starred Pages goes beyond simply providing a convenient bookmark. Now premium users can chose to receive selective notifications about just those starred pages. Before, you could only turn workspace notifications on or off. Now you can choose between four different levels:

1. No notifications for this workspace
2. Only notify me about changes to Starred Pages
3. Only notify me about changes to Starred Pages and newly added items (new pages and files)
4. Notify me about all changes to this workspace

Click the star, to bookmark a page

View your starred pages on The Navigator

Or view all starred pages on your personal dashboard

Set notification preferences (Premium Feature)

We’re really excited about this new feature and so are the people already using it!

“Personalized notifications!!! You guys listened to us! Woohoo! thank you, thank you, thank you. Our IT documentation will benefit from this greatly”. -Elias P.

For more details about how to use Starred Pages and Granular Notifications, check out our user manual.

New Feature – Navigate and organize your wiki

31 Mar

When we created PBwiki 2.0 one of the most important new features was the addition of folders. Folders allowed you to create specific sections on your wiki to organize pages and navigate to other pages in that folder.

We heard from many of you that folders were great, but you wanted an easier way to access content from other folders or even pages that weren’t in folders.

We heard you! Today we’re excited to introduce The Navigator, a new way view the pages and files of any folder and quickly jump to a specific page. The Navigator also gives you a quick way to locate your Starred Pages.

View all of your folders and starred pages

Click on the folder to view all pages and files

The Navigator will make it much easier to find all the pages and files on your wiki. Here’s what our Alpha Team users have to say:

“The Navigator is a great feature! I will definitely use it in my wikis, because it adds order, speed and convenience to seeing where things are.” – Larry B

For more details on how to use The Navigator, check out our user manual.

Huge Release – Four brand new features to organize and share

31 Mar

As a wiki grows, it becomes increasingly difficult to find and track the pages and files that matter most to you. For the last several months, we’ve been researching and designing a new way to organize and share information on your wiki.

Starred pages– Bookmark all important wiki pages and create a personal list of information that is important to you.

Selective Notifications– Tailor notifications to monitor only your starred pages. Stay up to date, automatically and avoid notification overload.

Navigator– Quickly navigate to any folder, and browse all pages on your wiki. The Navigator also gives you a quick way to view your Starred Pages.

Send a link– Tell other members of your team that you’ve updated the workspace, or to call them to review, comment, or edit the page.

We’ve already heard some awesome feedback about these features:

“Notification is the killer feature in this update. The idea that I can create/modify a page, then proactively notify all team members (or specific ones) that they have an action to perform is a great time-saver. We use PBwiki to manage workflow, and this make it a much more valuable tool.”

What do you think about this release? We’d love to hear from you!

New Feature: Display the same content on multiple pages

16 Mar

Do you have content on your wiki that needs to be displayed consistently on multiple pages? We have build the ultimate plugin for you! It’s called ‘Include another Page’ and it’s available in your plugin menu under PBwiki Magic.

This plugin lets you embed the content from one wiki page onto another wiki page and lock it in place.

Here’s an example:

Your company has several key guidelines that must be followed for all projects. Instead of trying to remember these guidelines or search around to locate them, just post them to a wiki page.

For your next project, include your guidelines page on the project planning page so you make sure to follow them.

Here’s how:

Create the content you want displayed across multiple apges: From our examples you would post your guidelines and hit save.


Include the content from one page on a different page
: Use the plugin ‘ Include another page’ to display the information from your guidelines page. Plugin –> PBwiki magic –> Include another page


Display your content across multiple pages:Hit save and view the content from your guidelines page on your project planning page.


Instead of manually inserting the content on each page, which can lead to errors if the content ever needs to be changed, this plugin takes the content of a page and instantly inserts it into your wiki.

The included content is locked, you are not able to edit content that is pulled from another page. If you want to change the content across all pages, simply edit the information on the first page – in our example, the guidelines page.

Head to our manual to learn more information about the new ‘Include Another Page’ plugin, and all the other plugins available for your wiki.

New Feature: Even more customization for your wiki pages (premium feature)

16 Jan

Today we’re excited to announce an even easier way to customize your PBwiki pages.

In the past if you wanted to remove static elements from the page – like the comment box or the sidebar – you had to use custom CSS. This was a pain for many reasons – you had to know CSS, even then your CSS code might not work in all browsers and it was hard to create default settings for your page.

Our new customization settings makes it super easy to design your wiki pages – and you don’t need custom CSS. Now you can:

  • Display your comments in reverse chronological order or remove the comment box entirely.
  • Remove header, footer and contact forms from your wiki.
  • Chose what elements are available on the side panel – remove the sidebar, folders and recent wiki activity.

Note: If you remove the comment box, existing comments will be saved but not visible on the page.

To add custom settings to your wiki, go to Settings —> Advanced Settings —> Customization. This feature is available on all premium wikis.

We love feedback! Let us know how you will customize your wiki!

New feature: Extend your wiki with embeddable HTML / JavaScript

18 Dec

You can already easily insert YouTube videos and Google Gadgets into your wiki using the Plugin menu (click Edit >> Insert plugin).

Now, we’ve made it easier to extend your wiki by inserting HTML and JavaScript into your wiki.

Use HTML/JavaScript to add outside widgets to your wiki

Custom HTML/JavaScript allows you (or your admins) to add interactive elements — also known as widgets — to your wiki pages.


  • Forms you create from Wufoo
  • Slideshows from Flickr
  • Any other widget with embeddable code!

Included: Security options for administrators

Widgets can sometimes result in unexpected behavior, so we’ve included built-in security for this feature (learn more about PBwiki security).

If “Allow JavaScript and other potentially unsafe code” is checked, only wiki admins will be able to edit the plugin in the future.

When other wiki users edit the plugin, they will not see the checkbox. If potentially unsafe code is detected, a warning will be shown. Potentially unsafe code, such as JavaScript, is automatically removed from the plugin to help keep your wiki safe.

To use the HTML/JavaScript plugin

1. Go into edit mode on your wiki by clicking the “Edit” tab.
2. Click the “Insert Plugin” button
3. Choose “PBwiki Magic”
4. And then choose “HTML/JavaScript”
5. Type in your code
6. If you’re a wiki administrator and want to include JavaScript (“script”) or CSS (“style”), check “Allow JavaScript and other potentially unsafe code”
7. Click “Preview,” then “OK,” and now “Save” your wiki page.

And if you have any questions, please check out the PBwiki Manual on Custom HTML / Javascript.

Tip of the Week: Don't recreate your wiki pages – use templates!

28 Oct

We’re bringing back PBwiki ‘Tip of the Week’ series, now in user friendly video format!

Find out how we’re using our internal business wiki to collaborate, share information and keep our growing team on one page.

Here’s how to avoid writing the same information over and over — use a template!
Tip of the week from PBwikiWebinars on Vimeo.

How one author uses PBwiki to let anyone edit his New York Times bestseller

20 Feb

Tim Ferriss is the author of The 4-Hour Workweek, a book that’s become phenomenally successful. (The book is about “lifestyle design” and working less to achieve your goals, including some provocative ideas about outsourcing your life.)

After simultaneously being listed as a bestseller on the Wall Street Journal, New York Times, and Businessweek lists, Advertising Age listed it as one of 2007’s best product launches.


In fact, we have a few copies of the book in our office.

For the second edition of his book, Tim decided to use PBwiki to edit his New York Times bestseller. On the 4-Hour Workweek wiki, he asked his readers to point out corrections, add ideas, and suggest examples for the newly revised 4-Hour Workweek.

The 4-Hour Work Week wiki launched last night around 11pm and already has hundreds of visitors and dozens of high-quality edits.

This is a great way to use PBwiki. By allowing his readers to add their thoughts, Tim taps into their collective knowledge. And because he has a Premium wiki, he can assign his editors “Contributor” access so anything they do is reversible (e.g., no deleting pages!).

Learn more:

If you’re interested in using PBwiki for managing a project — or writing your own New York Times bestseller! — create a free wiki at

PBwiki 2.0 Preview: Page-level permissions

8 Jan

[See our past Previews of PBwiki 2.0: Overview]

We’ve received hundreds of notes from users who want to control access to specific pages on their wikis. We’re happy to announce that PBwiki 2.0 will include page-level access. Today we’re taking you on a preview tour of how page-level access controls will work.

In PBwiki 2.0, each page has a tab with relevant information, including “Page security.”

A closer view

By default, pages have the same security settings as the rest of your wiki (if your wiki is private, your pages will be private).

New! Administrators can override default security and choose who has access to specific pages.

Here, you select from a list of your wiki’s users and assign them the appropriate level of access. Note that we’ve slightly changed the levels of access to “Reader,” “Writer,” and “Editor.” (We’ll cover our new individual logins in an upcoming preview post.)

Why is this useful?
When we started PBwiki, we didn’t see the need for detailed access controls. But as we’ve grown, we’ve been hearing from users who want controls over who can access specific pages. Sometimes they want to add access, like inviting someone outside the company to one specific page (without exposing the rest of the wiki). Other times, they want to restrict access, such as preventing engineers from seeing marketing plans and having a premature heart attack.

By adding page-level access, you can control exactly who sees your content. This feature will be released in some limited fashion for free users.

Examples of using page-level access

  • A private business wiki. If you use a private wiki for business purposes, imagine managing your external vendors on your PBwiki. Create a page for each vendor and grant them access to that page only.
  • An educational wiki. If you’re running a classroom PBwiki, you may want to limit certain students to certain pages. Take your syllabus, for example — it may be different for your 3rd-period and 6th-period English classes. Use page-level access to restrict students to their appropriate page. Or create a page for each student and let them upload their homework directly to the page.
  • A personal wiki. I have a private wiki with various projects, and I’d love to be able to invite others to participate. But until now, I couldn’t, because they’d be able to see private information I have (like account numbers and passwords). Now, using page-level access, I can create specific pages and invite outside people to have access to that page only.

Coming up: More previews
Stay tuned for more previews on new features like individual logins and folders.

Golden Tickets: Get beta access to PBwiki 2.0
We have a limited amount of Golden Tickets to try out PBwiki 2.0 as a beta user. If you’re interested in trying out PBwiki 2.0 and giving us feedback, sign up for PBwiki 2.0 beta access.