Inviting others to PBwiki

[Note: PBwiki’s top priority is improving access controls. We’ll be releasing a new system in early November. Stay tuned for more details.]

PBwiki offers a number of ways to share your wiki with others.

To share your wiki using a single wiki password
Why you might do this

  • You want the simplest way to let users in and are not concerned about keeping track of users
  • You don’t need sophisticated access controls, just quick access to the wiki

How to do it
Email the wiki URL to your friends and include the password. For example, “Hi all, to get to the planning wiki, visit — the password is fantasia”

Free or Premium users
Your wiki-wide password is the password you created when you signed up. Note that if you have a free wiki and you share the password, visitors will effectively be administrators of the wiki, with the ability to add pages, delete pages, and more. (They will not be able to delete the wiki. Only the wiki creator can do that.)

Premium users only
For more sophisticated access controls, upgrade to a Premium account. Premium users, click “Settings” >> “Passwords and access” to set passwords for readers, contributors, moderators, and administrators (Compare access levels here). For example, to give access to your co-workers to edit your wiki (but not delete pages), share the contributor password with them.

To share wiki access without requiring a password

Why you might do this

  • You want to invite lots of users to PBwiki (e.g., by sending a single link to a mailing list)
  • You don’t want to bug users with a password prompt
  • You don’t need sophisticated access controls, just quick access to the wiki

How to do it
Copy the magic link in your wiki and paste it.


Anyone who clicks the link will be given instant access without requiring a password. Note that…

  • If the link is released publicly (without your consent), we recommend you change your password
  • Using the magic link does not allow you to remove specific users from your wiki. To do so, change the wiki-wide password (Settings >> Passwords and Access)

To add specific users (with the ability to uninvite them)

Why you might want to do this
* You only want to invite specific people
* You want to keep track of who has access and who edited what
* You need the ability to immediately remove users

How to do it

1. Ask your users to create a PBwiki Identity at (This involves setting up a username/password of their own.)

1.a. (For Premium wikis) Log in to your wiki, click “Settings” >> “Passwords and access” and set the level of password you want: Reader, Contributor, Moderator, Administrator (Compare access levels here).

2. Click users and invite them by email.

To add specific / mass amounts of users (without the ability uninvite them)
Why you might want to do this

  • You want to email large amounts of users from your address book
  • You don’t need sophisticated access controls, just quick access to the wiki

How to do it
Click “Share this wiki” at the bottom of your wiki. You’ll be able to email large amounts of users, including directly from your web-based address book (e.g., Gmail, Yahoo). Free wikis will send full access to invitees, while Premium users can select more granular levels of access controls.

15 thoughts on “Inviting others to PBwiki

  1. This “Lutheran Hymn Tune Music” wiki is intended to list works of music based on hymn tunes in lutheran hymnals. Included are works for organ, piano, vocal soloists, choir, etc. The first hymnal indexed is Lutheran Service Book (2006). There will be a wiki page for each hymn tune. These pages will give the hymn numbers, alternate tune names, the sequence of notes in the first line of the tune. Also included are the title, composer, album, key, publisher, medium and other information. Other people are asked to contribute, using the given format.

  2. I am unable to get my addresses to show when I try to invite with my Gmail contacts. I follow all the steps but they do not appear. I would like to invite all my students in my Gmail to join the Wiki and be contributors. I am a Premium user and have set password controls.

  3. So – help me out here. If I am using my Wiki page to present at an upcoming conference, and I want them to be able to just open the Wiki page at the conference without a password – do I just give them the URL of my page? I can’t e-mail ahead of time – I was just going to post the URL.

    Now what about if I don’t want them to be able to edit – just read. Is that only for Premium users?


  4. Hi Jan,

    If you make your wiki public then you can share the URL at your conference and the attendees will be able to view the wiki, no password required!

    (To make your wiki public, go to Settings, then Security)

    If you want them to be able to edit the wiki as well, you’ll have to make a 1.0 wiki and share the Invite Key with the attendees.

    (To make a 1.0 wiki, go to and make sure the “Yes make this a 2.0 wiki” box is UNchecked)

    Best of luck at your conference!

  5. We are founded in 2010 and located in HongKong. is an online e-commerce company offering tens of thousands of popular jewelry products including Thomas Sabo Pendant, Thomas Sabo Bracelets, Thomas Sabo Necklaces, Thomas Sabo Earrings, Thomas Sabo Rings, Thomas Sabo Watches, Thomas Sabo Chains, Thomas Sabo Carriers and also include the Thomas Sabo Birth Stones, Thomas Sabo Letters Charm, Thomas Sabo Love Charms, Thomas Sabo Rebel at Heart, Thomas Sabo Seasonal, Thomas Sabo Classic. Purchasing from us, you can get more 10-70% off than other website.Thomas Sabo.

  6. I will immediately clutch your rss as I can’t find your email subscription link or newsletter service.

    Do you’ve any? Kindly permit me recognize so that I may subscribe.

  7. of course like your web-site but you have to check the spelling on quite a few of your posts.
    Several of them are rife with spelling problems and I find it very troublesome to tell the reality however I’ll certainly come again again.

  8. When the box opens, click the Save button to save the file
    to your computer. This allows visitors to send this via
    their twitter account to their friends, and with the success of the
    Twitter site, it could prove to drive high traffic to your site.
    When you do all of those things exceptionally well, you will
    begin creating a brand in your marketplace that is priceless.

  9. I tend not to write many comments, but i did some searching and
    wound up here Inviting others to PBwiki | PBworks Official Blog.
    And I actually do have some questions for you if you do not mind.
    Could it be simply me or does it appear like some of these comments look
    like they are written by brain dead folks? 😛 And, if you are writing on other places,
    I would like to follow anything new you have to post.
    Could you make a list of every one of all your social sites like your linkedin profile, Facebook page or twitter feed?

  10. My developer is trying to convince me to move to .net from
    PHP. I have always disliked the idea because of the
    costs. But he’s tryiong none the less. I’ve been using WordPress on various websites for about
    a year and am nervous about switching to another platform.
    I have heard excellent things about Is
    there a way I can transfer all my wordpress content into it?
    Any help would be really appreciated!

  11. Thanks on your marvelous posting! I actually enjoyed reading it, you
    happen to be a great author. I will make sure to bookmark your blog and will eventually come back later
    in life. I want to encourage you to definitely continue your
    great posts, have a nice day!

  12. Hey guys, I am Kelsie Davenport a professional in report writing.

    I love solving people’s problems and make them happy. That is what I have been doing for many years now.
    I have been writing since I was 12 years old and never knew it would turn out to be a full-time career. I have also been able to handle several assignments that involves writing. And I worked in three organizations as a volunteer to assist people.My hobbie has always been to help people succeed. And I go the extra mile to make that happen.
    I enjoy writing books and have helped people from countries like USA.
    I work with a service provider whose mission is to provide quality works and make people happy. In fact, many students come to me for professional help on a daily basis because they know I always deliver. And I will continue to provide nothing but the best to build trust like I have been doing for the past few years.

    Academic writer – Kelsie – Company

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.

%d bloggers like this: